Skip to main content
Solved

Subject line has second document instead of first document

  • May 13, 2025
  • 16 replies
  • 82 views

Forum|alt.badge.img+2

I upload a document as the first document. I then add a template as another document. Why is the template name in the email subject line instead of the first document I uploaded? For example, document one is Employment Agreement. Document two is background check. Background check is in the email subject line.

Best answer by Drewcifer

Please review and sign [[Data:DocumentNames]]

That will pull all of your document’s data names and put them in the subject.

16 replies

Forum|alt.badge.img+9
  • Established Contributor
  • May 14, 2025

Does the same thing happen if you start off by choosing Use A Template and then upload your document?


Forum|alt.badge.img+2
  • Author
  • New Voice
  • May 14, 2025

Yes. Same thing happens if I use a template first, then upload my document.


Forum|alt.badge.img+9
  • Established Contributor
  • May 14, 2025

Does your template declare a subject line or leave it automatic?


Forum|alt.badge.img+2
  • Author
  • New Voice
  • May 14, 2025

The template DOES have an email subject noted. Should I leave that email subject field blank?


Forum|alt.badge.img+2
  • Author
  • New Voice
  • May 14, 2025

When I deleted the text in the email subject field it says “please enter a message subject”.

 


Forum|alt.badge.img+9
  • Established Contributor
  • May 14, 2025

Uncheck the box for custom email and message on the template.


Forum|alt.badge.img+2
  • Author
  • New Voice
  • May 14, 2025

hmm...I do not have a box for custom email and message


Forum|alt.badge.img+9
  • Established Contributor
  • May 14, 2025

Might be a difference in our subscriptions/services.  In mine, just above the subject line is a box to check to enable the custom email or not.  

Is your email subject static?  Or does it change client by client?


Forum|alt.badge.img+2
  • Author
  • New Voice
  • May 14, 2025

it looks like this, so it includes the persons name

Complete with DocuSign: Background Check Disclosure -  [[Annual Background Check_UserName]]


Forum|alt.badge.img+9
  • Established Contributor
  • May 14, 2025

Could you yuplicate your template (using Copy option) so you don’t mess up your original, and then in the new template, use that as your subject?


Forum|alt.badge.img+2
  • Author
  • New Voice
  • May 14, 2025

sorry, use what as the email subject?

 


Forum|alt.badge.img+9
  • Established Contributor
  • May 14, 2025

Maybe I misunderstood.  You want “Complete with DocuSign: Background Check Disclosure -  [[Annual Background Check_UserName]]” as your subject or is that subject that keeps stomping over the one you do want?


Forum|alt.badge.img+2
  • Author
  • New Voice
  • May 14, 2025

because this is the email subject line in my template,

Complete with DocuSign: Background Check Disclosure -  [[Annual Background Check_UserName]]

and I cannot have a blank email subject line, this email subject line from my template stomps over what I want.

What I want is this:

Complete with Docusign: Cheever_Greg - 25-26 Agreement.docx

as that is the first document in the DocuSign. But, for some reason, the template stomps on it.


Forum|alt.badge.img+9
  • Established Contributor
  • Answer
  • May 14, 2025

Please review and sign [[Data:DocumentNames]]

That will pull all of your document’s data names and put them in the subject.


Forum|alt.badge.img+2
  • Author
  • New Voice
  • May 14, 2025

Thank you. I think that works well. Here is what the email subject line looks like in email:

Please review and sign Cheever_Greg - 25-26 Agreement.docx, Background Check Disclosure - DocuSign.pdf- Greg Cheever


Forum|alt.badge.img+9
  • Established Contributor
  • May 14, 2025

Whew.  Glad I could help.

For anyone looking on, that info was in the Email Resource File.  Tread carefully.