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Active Voice
April 23, 2024
Solved

How do I set up template to pre-upload folks info with necessary information in specific areas of the form?

  • April 23, 2024
  • 33 replies
  • 736 views

 

I have a template set-up but is there any way we can skip the process of having external folks do anything with the form? We're thinking of automatically exporting the folk’s data, then pre-upload their info to the form with all the information in it, bulk sign and send them out. How do we set this up? Do we have to have that bulk list ready to set up those automations?

Best answer by JohnSantos

@jcriollo - You can use the Bulk send feature to pre-populate the data on the form.   You can also set the fields to be read-only but might run the risk of having the signers not able to correct the data.   You will need to have your template ready with clear and descriptive fields so you can create the CSV file and pre-populate the data that way.

33 replies

JohnSantos
Guru
Guru
May 17, 2024

@jcriollo - Extract another Sample CSV since you updated the template to confirm all the fields are there.   If that does not work, delete the fields not populating and create them again.  Make sure each field is assigned to a recipient, in your case Role 1.

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jcriolloActive VoiceAuthor
Active Voice
May 17, 2024

Hi there. Still not working. I updated the data label to reflect what is on the CSV and deleted and added in and nothing. Any other workarounds?

JohnSantos
Guru
Guru
May 17, 2024

@jcriollo - Did you download a new sample CSV?  Make sure you don’t have any validation settings enabled for that field.   So, it is working for all other fields but not those two?

Welcome to the DocuSign Community! Your feedback is highly valued. If you find my response helpful, please give it a "Like" and consider marking it as the "Best Answer" to assist others with similar issues.
jcriolloActive VoiceAuthor
Active Voice
May 29, 2024

So I was able to figure out the name portion but I could not figure out how to have the Session Title to be reflected in the checkboxes. Idea is to have the session title in the Excel be check-boxed with the one in the template. Can you explain how to do this? 

JohnSantos
Guru
Guru
May 29, 2024

@jcriollo - What are you using for your Checkbox Values?

 

 

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jcriolloActive VoiceAuthor
Active Voice
May 29, 2024

I made the checkboxes have the data label Session Title and the Checkbox Values the following: Uniting Forces, Trends Driving the Residential Solar Market and How to Adapt, How the Global Solar Energy Market Will Use AI to Optimize for Demand, Strategic Growth: Leveraging Transferability and Other IRA Incentives for C&I Expansion, Powering the Future: A Fireside Chat on Innovation and Solar for All. Each Checkbox Value is tied with those. 

 

 

JohnSantos
Guru
Guru
May 29, 2024

@jcriollo - You could simply the Checkbox Value (Option 1, Option 2, etc.) for simplicity, since the document will include the information.  Unless you to use it in your Data Value extraction.  

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jcriolloActive VoiceAuthor
Active Voice
May 29, 2024

I use it for Data Value Extraction. The thought would be for me to include the session name under Role 1::Session Title in my Excel sheet and then for it to pre-populate (check-off the box) the one that’s tied to it. How can I make sure it does this? 

JohnSantos
Guru
Guru
May 29, 2024

@jcriollo - I know what the issue is.   For check boxes, you have to add a “X” for the value you want.  But each value has its own column.   You might be better off to make them Radio fields. 

To prepopulate recipient fields with data, enter the data in the bulk list columns as follows:

  • Text or Note field: Enter the text.
  • Drop Down field: Enter a valid value from the field's specified list of options.
  • Checkbox field: Enter a capital "X".
  • Radio field: Enter a valid value from the list of radio button values.

 

Welcome to the DocuSign Community! Your feedback is highly valued. If you find my response helpful, please give it a "Like" and consider marking it as the "Best Answer" to assist others with similar issues.
jcriolloActive VoiceAuthor
Active Voice
May 30, 2024

I am not understanding. Do you want me to set up my CSV with an X like how it is below? I put in the radio levels as well and it is not showing up. There are going to be instances where I have to choose more than one. Should I still use the radio labels?