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Data Population Scope works on an envelope or document level and is helpful for repeating content throughout fields with the same name or Data Label. When you set multiple Data Labels to the exact same value for fields of the same type, the field data becomes linked. This means when the sender prepares the document or template and when the signer signs the document, an entry in any one of the linked fields is automatically populated into all fields with the same Data Label. 

If you want to link two or more fields together, make sure the Data Labels for each are exactly the same. Data Labels are case-sensitive. If you want to unlink two fields, update the Data Label in one of them to a unique value. If you have more than two fields linked together this way, each linked field will need its own unique Data Label.

Important rules

• ​Data Population Scope only works with Check box, Company, Text, Drop Down, Name, Note, and Title fields.
• This is a passive feature that is always enabled and cannot be turned off. The only way to turn off or disable this feature is to make sure that each field on your envelope has a unique Data Label.
• Data Population Scope is an account-level setting, which can only be set to:

Document: only applies to fields with the same Data Label for a single file / document

or

Envelope: applies to fields with the same Data Label for all files within each envelope

• Scope cannot be narrowed down to the page level.
• Read Only Locked fields do not support data population scope. You must have Read Only unchecked in order for this feature to work on the fields you're editing. (If you check Read Only, it will hide this field from the Document.)
• If you are a Signer and the behavior seems unintended, please notify the Sender. The Sender can leverage the Correct action to adjust the field names and disable the replication.​

More useful resources:

• Field Properties
• Sending Settings

 Note: Some advanced features and options are supported only in certain DocuSign plans. Your account plan might not support some options discussed in this help topic. For more information about which options are available for your account, contact your account administrator. Or, visit our Plans and Pricing web page for more details on the features included with your plan.

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Let us know if you need further assistance with this.

Best regards,

Christopher | DocuSign Community Moderator

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