Flexible Authorized Signatory List

Hello - I think that we have a similar situation / issue.    We currently have one list of signatories that contains their name, title, phone, email and a ‘wet’ signature.  Once all data and signatures are compiled, the document is routed to the President/Partner/etc. of the client to certify.   So, if you have 34 signatories, it will be very difficult for everyone to get it right!   

One thing that we did to help was to insert a Recipient at our company as a Reviewer before the document is routed to the final signer at the client.   Then, we made all of the fields collaborative which allows us to make modifications to the data if needed.  For example, if the name was spelled incorrectly we could change it.   This approach should address problems with the data.  

For us, the issue is around the wet signature.  Someone will inevitably upload a signature image that is not good quality which requires us to use Copy with Field Data and re-route it for everyone to sign again.   

To address this, we are considering the separation of the wet signature from the signatory list.    In other words, we would just have the name, email, title and a standard (font) signature of the signatory on that list and we would separately gather ‘wet’ signatures for those signatories that will be signing checks.    We are still vetting this out with our legal / risk departments.

I’m interested in hearing other recommendations!

Yes we usually have to re-send 3-4 times to get it finalized. My thought is that yes we want to use DocuSign to coordinate and gather everyones signature in one document but the document itself isn’t necessarily a legal agreement between the signing parties. Therefore, it would be great if DocuSign had a feature where security restrictions are less stringent (as it's not an agreement but a display of signatures) allowing signatures to be resubmitted by the signer without the requirement to resend to all other signers. That would be the best option. 

Hi ​@Loges17,

I hope you are doing well.

I want to confirm if you were able to solve your issue by utilizing the suggested solution or if the information provided was useful. If so, please mark it as the best answer by clicking “Select as Best” to make it easier for other users to find. Otherwise, let me know and I will gladly help you address the situation as soon as possible.

However,  any feedback that can improve our users’ experience is always welcome. We invite you to share your product suggestions and feature requests on our dedicated ideas page (https://community.docusign.com/ideas), where we can collaborate to shape the future of our product together.

Best regards,

Christopher | Docusign Community Moderator

"Select as Best" below if you find the answer a valid solution to your issue.