Sending completed documents password protected after DocuSign to 3rd party

Hi, Thank you for that information. It might work for us. Best regards, Wendy

One other thought...

If the additional documents that need to be sent to the government agency are already available and not sensitive, you could add them to the envelope along with the document that needs to be signed and add the government agency with the action Receives a Copy. You could possibly even hide them from the signers using Document Visibility if that feature is available in your account. With Document Visibility, the additional documents with no fields would only by visible to the sender or the Receives a Copy recipients. Of course, this mechanism doesn't password protect anything, but it does control who gets access to the documents.

Thank you. I don’t think the option below will work for us but appreciate the suggestion. Best regards, Wendy 

I have a similar problem, in that I need to password protect documents before storing them to our local subversion repository, thus restricting access to need-to-know persons within our network. There's a work-around I've found in Adobe; not sure if it will work in other pdf tools. In Adobe, you can export the pdf to a Word document. Once you have the document open in Word, you can then print to pdf. Once the document is printed to a new pdf, which looks identicle to the original btw, you can then password protect the document.

Hope this helps!

Wendy Hughes

Hi,

Exporting the PDF to Word and then saving it as a PDF with password protection works well, but it should be pointed out that the document will lose its integrity because the digital signature certificate was removed in the conversion and the document can be manipulated by whoever has the password. It looks identical, but it truly isn't imho.

Without question you're changing the nature of the document. Whether or not this is an acceptable workaround depends upon your individual use case. In my case, I have confirmed the authenticity of the signature through Docusign, which satisfied my internal requirement, but I then need to save the documents that contain sensitive PII in an open network. I am the only one who has the password and it serves it's purpose.

2 points to add to the suggestion in case it helps others:

First, you should be able to open the the original DocuSign PDF in Adobe and print to PDF right there without first converting it to a Word document. That just seems like wasted effort and possibly open to unexpected formatting changes.

Second, I would personally opt to store the original DocuSign PDF with the digital certificate intact and use the repository's access controls to restrict who can access the files rather than try password protecting the documents themselves.

My goal is to have envelopes automatically password-protected once they are fully executed. Ideally, this would be configured as a pre-send control within DocuSign, rather than applied after signing. The desired outcome is that the final, completed PDF is secured and requires a password to view upon completion. Please let me know if any additional information is needed from my end to support this request. Thank you very much for your time and assistance.

Hello ​@geo,

Thanks for reaching out to the Docusign Community!

Currently, the DocuSign eSignature platform does not offer an option to set passwords directly on completed documents within the system. However, you can secure your documents by downloading the completed PDFs and applying a password externally👉 Secure Your Docs: Password Protection & Safe Sharing Guide

I hope this helps. Let me know if you have any questions.

Best Regards,

Jenny | Docusign Community Moderator

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