Is there an easy way to add a template to an existing template so I don't have to re-create all the form fields? For example, uploading the 2023 W-4 template (from DocuSign Template Library) and adding it to an existing new hire paperwork template I

Ahhhh....makes sense! Thanks so much for the speedy reply. I'll give it a try!

Hi,

Thank you for following up. 

I am glad to hear that you found the steps I shared useful, please take into consideration selecting the comment as the "Best Answer" if you find that it helped you solve your issue. 

And, please don't hesitate in letting me know if you have any other questions or concerns and I will address them as soon as possible.  

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Alejandro R. | DocuSign Community Moderator  

"Select as Best" below if you find the answer a valid solution to your issue!  

Unfortunately, I have to re-create all the recipients for the envelope and all the recipient messages if I create a new envelope...correct? That's why I was hoping there was a way to edit the existing template and swap out the form/template with the newest version.

Hi,

Thank you for reaching back.

It is not needed for you to recreate the recipients if you create a new envelope, as long as you are including the necessary templates as part of it.

However, if what you are looking to do is just change the document in your template for a newer version of it, you can do this with the "Replace" option offered as part of the document actions in your template.

In order to change the document on the template itself, you will need to edit the template and then click the three dots menu at the bottom right corner of the document and pick "Replace"

If instead, you are looking to replace the document for just one envelope in specific, you will need to "Use" the template instead of edit it.

For more details on this topic, see:

To edit a template

Delete or replace a document

Please don't hesitate in letting me know if you have any other questions or concerns and I will address them as soon as possible. 

Best regards, 

Alejandro R. | DocuSign Community Moderator 

"Select as Best" below if you find the answer a valid solution to your issue! 

Ok, somewhat helpful...

I have a form (kept on word in our documentum repository) that is revised 2-4 times a year. Its 45 pages long.

My question is:

• If i create a template with this form, then in 4-5 months our word processors revise the form, can I add only the parts that were changed without having to start over from scratch? Also, can I edit the Form Revision # from 50 to 51 on the template?

Hi,

Thank you for sharing your experience.

With the "Replace" document action you can change the original document and swap it with the revised version.

And, as long as the new document doesn't have fewer pages than the old one your fields will be kept the same.

The same applies to the Form Revision #, if you update that string of text, it shouldn't affect your field's location or configuration.

Feel free to let us know if you need further assistance with this. 

Thank you for using DocuSign, we hope you have a wonderful rest of your day! 

Best regards, 

Alejandro R. | DocuSign Community Moderator 

"Select as Best" below if you find the answer a valid solution to your issue!