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Question

Why Does Partner Support Close Cases Immediately After Responding?


Hengfeng Ge
Rising Star
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I’ve opened many Partner Support cases and wanted to share some feedback on my experience. In most cases, the case is closed immediately after a single response, without waiting for the case opener to confirm whether the issue has been fully resolved. This raises a few questions:

1️⃣ Is there an internal metric or evaluation process that incentivizes closing cases quickly?
2️⃣ Shouldn’t the case opener be the one to confirm if their issue has been resolved before the case is closed?

For Technical Support cases, we understand that cases may auto-close if there’s no response for a certain period. However, in most support models, cases remain open until the case submitter explicitly confirms that their issue has been resolved or acknowledges that no further action is needed.

In Customer Support, the case resolution process typically includes follow-ups and confirmation before closure. So why is the experience for Partner Support different for Customer Support

Since Partners play a crucial role in supporting customers and driving DocuSign adoption. The current process of closing cases immediately after a response can lead to unresolved concerns and unnecessary reopenings.

Would appreciate insights into this process and whether there’s an opportunity to improve it.

 

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4 replies

Jerry.Withers
Docusign Employee
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  • Docusign Employee
  • 21 replies
  • March 20, 2025

@Manuel.Cherchi would you be able to address this issue?

Jerry


Jerry.Withers
Docusign Employee
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  • Docusign Employee
  • 21 replies
  • March 21, 2025

@Hengfeng Ge Has someone from Manuel’s team contacted you directly about this?  If not, I’ll give them a tickle.

Jerry


Hengfeng Ge
Rising Star
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  • Author
  • Rising Star
  • 508 replies
  • March 21, 2025

@Jerry.Withers Mayar contacted me and will.schedule a meeting next week to discuss.Does she from Manuel’s team?

One of the customer support Manager also suggest me contact Mayar for another case system issue:

Finally, I would recommend that you reach out to your partner support team for any such future case issues. As they manage the partner portal and the partner engagement processes, they are more equipped than I to investigate and help you with these and would be able to respond faster
 

I encountered a problem that every new case which we created be marked as duplicated last May,It takes near one year to solve this duplicated case issue. During that time we need contact customer support manager team to manually change the case from duplicated to open, so the case can be assign to support engineer normally.

I can't understand why does it take so long to solve this problem? I hope the partner support team can identify the bottleneck, whether it's a process issue or a technical one. It's true that the customer support team has been doing manual operations for almost a year, and we are very grateful for their dedicated assistance.

However, We can't accept such efficiency to solve problems. As suggested by the customer support manager, cases in the partner portal or engagement process should be contact partner support team and the case should be response faster. I think measured in months definitely not faster. For example, the Escalation Process for technical Support Cases which create by partner also requires a higher response time:

thanks for your follow up. 


Jerry.Withers
Docusign Employee
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  • Docusign Employee
  • 21 replies
  • March 22, 2025

@Mayar.Abounnaiem is indeed a part of Manuel’s partner support operations team.  Glad to hear she made contact.  Thanks again for raising your concerns.

Regards,

Jerry